PRLRC Club Policies and Guidelines

PRLRC Club Policies and Guidelines:


Board, Point Show Chairs and Committee Members:

Obtain a copy of the Dog Show/Obedience Trial Guidelines from AKC. a copy of the PRLRC membership/mailing list, instructions for requesting the appropriate forms from the AKC, a list of mandatory committees (with job descriptions and assignments) within the Show Committee, advertising suggestions and guidelines.

Some general guidelines;

Board should select a Show chair and Event Co-coordinator. As well as selecting a Trophy Committee. Show chair and event coordinator can work with president to put together the show committee. .

Procure written agreements with vendors, photographers and any other persons or organizations providing services or goods for the Specialty. Obtain a show sponsor if possible. Also a food vendor will need to be obtained to cover exhibitor breakfast and lunch for both days.

All written materials such as fliers, premium lists, and catalogs shall include the PRLRC, logo and/or name upon them. This information will need to be given to the show superintendent.

The Show Chairperson shall take measures to assure and maintain the highest level of integrity and creditability at the show. Committee persons, chief steward, and other key members, who are working with or entertaining judges, should be restricted from handling any dog. They may use a handler their own dogs shown at the show, if it is contrary to good judgment and ethics. Consideration should be given to asking experienced people from other breeds and all-breed clubs to steward at the show if members are reluctant.

The following is a list of traditional or common courtesies that should be considered when hosting judges, guest speakers, AKC officials, and invited guests and dignitaries at the specialty.

An area for parking will be set up on the show grounds for Show Volunteer Workers and handicap parking area. A separate area is also set up for RV parking. A special crating area may be set up for workers who have volunteered to work the day of the show. The area may contain not more then one x-pen per show volunteer worker. Do not leave dogs unattended in an xpen.

Judges: All of judges should have contracts provided at least a year in advance of their assignments, and prior to the show, should receive the premium list and judging schedule which usually are provided by the show superintendent. Show chair or Show Co-coordinator or a Hospitality chair must provide hotel, dinner etc. information for the judges at least 2 months in advance of their travel for their judging assignment. Room reservations should be made and confirmed by the show committee. Be sure the rooms are held! Catalogs should be reserved for the judges at the end of their assignment.

Judges: Transportation to and from the show should be confirmed and if need be, help in arranging air transport and to and from airport. An introduction at the banquet or meetings should be considered.

• Trophy Committee: Thank you emails shall be sent to all trophy fund donors.

Clean-up equipment should be plentiful and obvious on the grounds and in the hotel/motel living areas. There must be a dedicated cleanup crew that checks daily.

To safeguard goodwill with the hotel/motel personnel, a cleanup crew should police the areas of the show and the grounds of the motel immediately following the exhibitors’ departure. A written statement of acceptance of the room and grounds conditions should be acquired from the motel management. Action must be taken by the club’s show committee against any exhibitor not complying with the club, motel’s rules.

Caution should be used in placing decorations near or at the rings. They should be placed to avoid distractions to the dogs.

Although a veterinarian may be on call, if the veterinarian’s facility is located more than 30 minutes from the site, consideration should be given to hiring a veterinarian to be on the grounds for the course of the event.

Include a comprehensive order form for show catalogs, banquets, lunches, special programs, etc. in the Premium List.

Show results and critiques. The superintendent should provide show results, which then should be published in the Labrador Quarterly or other appropriate publications. Judges’ critiques should also be included.

Board Members and Business:

Board members are encouraged to attend all meetings and all club events.

The Treasurer is required to deposit all event money/checks within two weeks of an event.

Educational Seminars

The club. shall provide at least one educational program per year to benefit the fancy and the breed. Subject matter will be determined by membership suggestion and/or recommendation An Educational Seminar Coordinators traditional are the two board members. They will be determining the date, site and speaker for the event, as well as providing coordination for speaker accommodations and travel. Fees for the seminar will be determined by the costs incurred for the seminar room, refreshments (usually coffee and soft drinks) and speaker expenses.

Note – Board Members:
Policy on Board Member positions and their role within the club.
The two board position members as part of their responsibilities, will be to lead the “Program and Education Committee” as Co-Chairpersons.
They are to collect ideas from the membership for continuing programs. They are responsible for putting together as many yearly programs as feasible for either just the membership or open up for the general public. Programs should be of interest to the dog fancy on breeding, health etc.
The Program Education Chairs may enlist the help of the membership for each event but they are expected to initiate all aspects of the events, to contact with the speakers, set up a facility to hold event and put together publicity for the event as well as set up reservation tables at the event if necessary and any hospitality that might need to be organized.
If a member wishes to help in any of the areas including initiating contact with a speaker, they may do so with the approval of the committee or board.

Revised 2016

PRLRC Club Safety Policy


The Pawcatuck River Labrador Retriever Club is an AKC accredited and sanctioned Labrador Retriever specialty club. The club was formed in 1997, with a constitution and by laws adopted by the membership in March 1998. The club holds AKC events including Specialty Shows for Labradors only, and Obedience trials. The PRLRC also holds events approved under the breed’s parent club, the Labrador Retriever Club, Inc. Events held under LRC auspices include field tests, Conformation Certificate evaluations as well as judges and breeders education presentations. In addition to these events, the club sponsors public outreach programs. The most popular public event is the club’s Labrador Fun Day that promotes responsible dog ownership and provides opportunities to all Labrador lovers to include their dog in the day’s offered activities.

The members of the Pawcatuck River Labrador Retriever Club represent a wide selection of the Labrador Community in Southeastern Connecticut, Rhode Island and Eastern Massachusetts . The Club encourages new people to join the club who have an interest in learning about Labradors , and who would enjoy meeting and training with others in our breed.

The club offers a wide variety of club activities and training sessions including health clinics. Our members include many experienced breeders of long standing, as well as professional dog trainers, veterinarians, veterinarian technicians, and AKC licensed judges, all of whom are happy to share their knowledge and expertise.

The Board of the PRLRC encourages all members to become involved in the many activities that the club offers. The club supports mentoring of new people to our wonderful breed and is devoted to promoting the versatile Labrador . Our members participate in many American Kennel Club venues such as Conformation shows, Obedience, Rally trials, Field hunt tests, Agility, Tracking, and Therapy Dog work.


To ensure the Safety Program has been established and maintained in all aspects of the Club.

Total Safety Philosophy

PRLRC is committed to total safety and doing things right. Ultimately, this results in elimination of injuries and optimization of all activities.  Club members should adhere to the guidelines while participating in club activities and training sessions.

Safety Committee

The PRLRC Safety Committee is made up of Club Officers, Board and representatives from the various Committees.

  1. All accidents / incidents involving medical treatment must be reportedimmediately.
  2. Any instances of damage to Club property or equipment must be reported.

Emergency Procedure

The PRLRC will follow the American Kennel Club’s Procedure – Emergency Procedures at Events (Disaster and Emergency Plan Effective Jan. 1, 1999)

  1. Phone numbers of the nearest paramedic, policy, fire department, or ambulance service readily available.
  2. Know and list the location of the nearest telephone and / or CB React Group.
  3. Make arrangements for emergency veterinary care – providing name, location and phone number of a veterinarian who might be on-call during the event.

When the weather is hot please take care and use common sense.  Consider not only the welfare of our canine companions but those working in the field.

  1. Lightening Safety– lightening awareness should be increased with the first flash of lightening or first clap of thunder, no matter how far away. As a minimum, the PRLRC strongly recommends that by the time a flash to bang count of 30 seconds, all individuals should have left the site and reached a safe structure or location.
  2. First Aid Kits at all events.

Gun Safety

GUN SAFETY MUST BE OUR FIRST PRIORITY.  Live gunners must have a Firearm’s ID Card/Valid Hunting License/Hunter Safety Course Card.  Those new to gunning at training sessions will be paired with an experienced gunner so they may learn the ropes.  All Federal and State laws must be obeyed at all times.

Basic Safety Rules:

  1. Assume every gun to be loaded and treat it accordingly.
  2. Control the muzzle – point guns in a safe direction.
  3. Keep your finger off the trigger until ready to fire.
  4. Target – be sure of your target and beyond. Any time you pick up or are handed a firearm you must verify it is unloaded and safe to handle.

Those unfamiliar with handling firearms should let the group leader know and they will be given instructionprior to handling the popper gun, “popper” loads (blank ammunition) and blank starter pistols. Shooting, whether live or blank ammunition is used, shall be approved and designated by the Field Committee.

Only breaking-type shotguns, from 20 gauge to 12 gauge should be used.  All non-adult gunners (those who use popper loads) shall have successfully completed a Hunter/Safety course, and be a minimum of 16 years of age. All live gunning must be by adults, aged 21 or older.

Eye protection and hearing protection required.


Eye and ear protection is required when attending or working at any PRLRC field training session or Event.

Club members that are operating bird throwers are required to wear eye and ear protection while operating equipment.

Club members will be given instruction prior to using any bird throwers.